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Privacy policy

This privacy policy was last updated on Friday 14th of December 2018

This Privacy Policy (“Privacy Policy”) describes how TeqHire ehf. (“Teqhire,” “we” or “us”) collect, use and share personally identifiable information of visitors of our web site www.teqhire.com (the “Site”) and users of our recruitment application app.teqhire.com (the “Services”). The use of information collected through the Services shall be limited to the purpose of providing those Services to our customers. By using the Site and/or Services, you consent to the collection, use and disclosure of your personally identifiable information in accordance with this Privacy Policy.

Your privacy is very important to us and we are committed to protecting it. Not only do we abide by applicable laws and regulations and follow industry best practices for data security and privacy, we also never sell or share personal information.

For purposes of the Privacy Policy, personal information is information that can be used by itself to identify a specific individual and would allow us to determine the actual identity of and/or directly contact a specific living person. It includes information such as name, physical address, phone number, and email address.

Information We Collect and How We Use It

You can generally visit the Site without revealing any personally identifiable information about yourself. We do not collect personal information from our Site visitors without the Site visitor providing us with this information as set forth in this Privacy Policy.

If you request to receive company or product information about the Services, you will be asked to request a demo form on our site that might ask for your name, title, e-mail address, company name, state or province, country and phone number. You can also voluntarily provide comments to TeqHire when submitting the request form. We use the information from the request form to deliver the requested information and/or provide you with the online demonstration of the Services.

In order to become a registered user of the Services, TeqHire requires you to create a user account. To register for a user account, you must provide the following personally identifiable information:

  1. A) If you are an employer, you must provide your company’s name and e-mail address of a contact at your company
  2. B) If you are a job seeker, you must provide your e-mail address.

Providing any additional information beyond what is required at registration is optional.

Does TeqHire use cookies?

Cookies are small text files stored on your device and used by web browsers to deliver personalized content and remember logins and account settings. TeqHire uses cookies and similar technologies, to collect usage and analytic data that helps us provide our Site, Software, and/or Services to you, as well as to help deliver ads for relevant TeqHire products and services to you when you visit certain pages on the Site and then visit certain third-party sites.

How We Secure Your Personal Information

We take commercially reasonable efforts to maintain security protections in accordance with industry best practices to protect data we collect from loss, alteration, destruction, misuse, and unauthorized access or disclosure.

We have policies to help maintain control and physical security of the facilities used to store data and only allow access to authorized personnel, restrict access to data to those employees, contractors and agents that have a need to know the information in order to provide and support our services. All our employees are bound by confidentiality obligations and may be subject to disciplinary or legal action if they fail to meet these responsibilities.

We process information in a way that is compatible with and relevant for the purpose for which it was collected. To the extent necessary for those purposes, we take reasonable steps to ensure that any information in our care is accurate, complete, current, and reliable for its intended use.

Aggregate Information

TeqHire may also automatically collect and analyze information about your general usage of the Site and Services. When you perform certain actions using the Services, TeqHire may track your usage patterns to see what features of the Site and Services you commonly use, Site traffic volume, frequency of visits, type and time of transactions, type of browser, browser language, IP address and operating system, and statistical information about types of jobs offered and qualifications of jobseekers submitting their resumes. TeqHire will collect, track and analyze such information in an aggregate manner that does not personally identify you. This aggregate data may be used by TeqHire and third party vendors to assist TeqHire in operating the Site and the Services and provided to other third parties to enable them to better understand the operation of TeqHire’s business, but such information will be in aggregate form only and it will not contain personally identifiable data. TeqHire may also gather information about you (that you voluntarily submit to TeqHire) when you log-in to the Services, provide feedback to TeqHire and/or send or receive communications regarding the Services.

TeqHIre may use your personally identifiable information to register you to use the Services and provide you with the Services; verify your authority to enter the Site and access the Services; notify you of Services updates; improve the content and general administration of the Site and the Services; provide you with notices regarding the Services and other services that you have purchased or may wish to purchase in the future; and to send you targeted advertising. TeqHire does not provide e-mail addresses to third parties for marketing purposes.

When you send messages through the Services, your name and account will be identified in the message and the addressee may view your name and account information. Any messages addressed to you through the Services can be sent to your personal e-mail address.

Children

This Site and Service is not intended for children under the age of 13 and we endeavor not to collect any personally identifiable information from children under the age of 13. TeqHire ehf targets its Services and this Site to adults and not to children under 13.

Disclosure of Your Personal Information

We will share your personal information with third parties only in the ways that are described in this privacy policy e.g to our Customers. We do not sell your personal information to third parties.

Information Related to Data Collected through TeqHire Services

TeqHire collects information under the direction of its employer customers, and has an intermediary relationship with the individuals whose personal data it processes. Part of the Services offered by our employer customers includes providing notice to their employees and to potential job-seekers concerning how their personal information is collected and used. The resume or job application that a job-seeker submits will be provided only to the specific potential employers that the job-seeker has already given TeqHire permission to share information with for potential job mandate.

TeqHire engages vendors and service agencies to assist us in providing the Services to you, and TeqHire will need to share your personally identifiable information (and data generated by cookies and beacons) with these vendors and service agencies. We may transfer personal information to these vendors and service agencies that help us provide our service. Transfers to subsequent third parties are covered by the service agreements with our Customers. The vendors and service agencies do not receive any right to use your personally identifiable information beyond what is necessary to perform its obligations to provide the Services to you. Except as provided in this Privacy Policy, TeqHire will not disclose personally identifiable information to third parties, including, but not limited to, companies affiliated with TeqHire, without your consent.

Choice and Access to Data Controlled by Our Customers

TeqHire has a direct relationship with job-seekers whose personal data it processes on behalf of our customers. Individuals have an account set up under their email address that associates all applications for that individual with that email address. The individual can access their account at the Site and transmit requests to the TeqHire to correct, amend, or delete inaccurate data in an application. TeqHire is responsible for complying with the individual’s request. In accordance with applicable law, TeqHire retains an archive copy of the individual’s data for the period prescribed by such law.  

Information Disclosure for Legal and Other Exceptional Reasons

We may also disclose your personally identifiable information: (a) if we are required to do so by Icelandic law, in cooperation with an investigation of a governmental authority.

Data Retention

TeqHire retains personal information and the personal data we process on behalf of our customers for as long as needed to provide the Services to customers and job-seekers enrolled in those Services. We will retain and use this personal information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements with customers, and/or the period required by laws in applicable jurisdictions.

Where is my Information stored?

All personal data submitted through the TeqHire recruiting system is stored on our private secure servers in the European Union at a Hetzner Online GmbH Datacenter located in Nuremberg Germany.

How secure is my Information?

TeqHire is committed to protecting the security of your information and takes reasonable precautions to protect it. However, Internet data transmissions, whether wired or wireless, cannot be guaranteed to be 100% secure, and as a result, we cannot ensure the security of Information you transmit to us, including Personal Data and User Content; accordingly, you acknowledge that you do so at your own risk.

TeqHire uses industry-standard encryption to protect your data in transit. This is commonly referred to as transport layer security (“TLS”) or secure socket layer (“SSL”) technology.

If in the unlikely event that TeqHire will have a security breach, we may attempt to notify you and provide information on protective steps, if available, through the contact email address that you have provided to us or by posting a notice on the TeqHire website.

How can I update, delete or correct my Personal Data from TeqHire?

TeqHire provides an individual that supplies information on the Site with the ability to review correct and request the deletion of any of the personally identifiable information that was entered into their profile on the Site. To correct or delete any information in a Site profile, an individual may update that profile (through their account page on the Site) or may contact TeqHire by e-mailing us at [email protected] We will respond to the request within 30 days. Alternatively, you may send a letter with your requested changes, corrections or deletions to the following address:

By mail: [email protected]

 

Taekniradningar ehf (TeqHire Ltd)

Attn: Privacy Policy

Laugavegi 77, 101 Reykjavik, Iceland

Opt-Out Preferences

If you wish to subscribe to our newsletter(s), we will use your name and email address to send the newsletter to you. Out of respect for your privacy, if you wish to opt-out of receiving these messages, you may follow the unsubscribe procedure provided in the email. In addition, if you are a registered user of the Site, you may also opt out of receiving marketing or similar messages by editing your communication preferences here.

Transfer of Information

Your personally identifiable information collected on this Site and through the Services is stored and processed in where TeqHire (or its agents) currently maintain its computer systems. Your personal data will be processed by us in Europe.

Tracking Technologies

Technologies such as: cookies, beacons, tags and scripts are used by TeqHire and our partners (e.g. marketing partners), or analytics. These technologies are used in analyzing trends, administering the site, tracking users’ movements around the site and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual as well as aggregated basis.

We use cookies to remember users’ preferences, for authentication, for source tracking, for analytics, or for recommendations. Users can control the use of cookies at the individual browser level. If you reject cookies, you may still use our site, but your ability to use some features or areas of our site may be limited.

Behavioral Targeting / Re-Targeting

We partner with a third party to either display advertising on our Website or to manage our advertising on other sites. Our third party partner may use technologies such as cookies to gather information about your activities on this site and other sites in order to provide you advertising based upon your browsing activities and interests.

Security

The security of your personal information is important to us. TeqHire employs procedural and technological measures to protect your personally identifiable information. These measures are reasonably designed to help protect your personally identifiable information from loss, unauthorized access, disclosure, alteration or destruction. TeqHire may use software, secure socket layer technology (SSL) encryption, password protection, firewalls, internal restrictions and other security measures to help prevent unauthorized access to your personally identifiable information. When you enter sensitive information (such as your login information), we encrypt the transmission of that information using secure socket layer technology (SSL). However, TeqHire cannot guarantee that unauthorized third parties will never be able to defeat these measures or use your personally identifiable information for improper purposes. Therefore, you should be aware that when you voluntarily display or distribute personally identifiable information, that information could be collected and used by others. TeqHire is not responsible for the unauthorized use by third parties of information you post or otherwise make available publicly. For more information, visit our security page.   

Single Sign-On

You can log in to our site using sign-in services such as Facebook Connect and Linkedin. These services will authenticate your identity and provide you the option to share certain personal information with us such as your name and email address to pre-populate our sign up form. Services like Facebook Connect give you the option to post information about your activities on this Web site to your profile page to share with others within your network.

Other Social Media Features and Web-Apps

Our Web site includes Social Media Features, such as the Facebook Like button. These Features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the Feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Site. Your interactions with these Features are governed by the privacy policy of the company providing it.

Material Changes

TeqHire reserves the right to change this Privacy Policy from time to time. TeqHire will post the revised Privacy Policy on this Site located here and will either send a notice to the e-mail address that you specified in your registration and/or post notice of the change so it is visible when users log-on for the first time prior to said changes taking effect so that you are always aware of what personal information TeqHire may collect and how TeqHire may use this information. We encourage you to review this Privacy Policy regularly for any changes. Your continued use of the Site and/or Services will be subject to the then-current

Contact Us

We welcome your comments or questions concerning our Privacy Policy. If you would like to contact TeqHire regarding this Privacy Policy, please contact us by emailing us at [email protected], or using the information below:

By mail:

Taekniradningar ehf,

Attn: Privacy Policy

Laugavegur 77, 4th Floor, 101, Reykjavík